5 Time Management Strategies for Busy Professionals

Woman looking at computer managing her time

5 Time Management Strategies for Busy Professionals

Time management is a crucial skill for every working professional. Like many, you have also been around many resources online and still need to arrive at a strategy to aid your busy profession.

If you are here because you feel hopeless about using too much time to look for the answer. Then there’s good news.

Buckle up because we’ll share five easy-to-understand strategies for managing your time wisely, which will help you take charge of your life, career, and even the company you manage.

Woman looking at computer managing her time

Why Do Professionals Need Better Time Management?

Going back and forth with a task while your energy levels go on and off is a red flag. That will affect your workflow. In the long run, it will reflect on your self-management. And when you have poor self-management, it means poor management of your endeavors, whether it is at your work or when you are handling your own business.

Professionals such as business owners, managers, and the like, should have better time management because it helps to:

  • Be more efficient and productive in their work
  • Achieve their goals and meet deadlines
  • Avoid delayed outputs and results
  • Manage stress
  • Maintain work-life balance

Not only that, but it also helps you achieve a better:

  • Quality of services
  • The reputation of your company or brand
  • Beat others in competition with your business

What Are Strategies For Better Time Management?

Everyone has something on their plate, like in their career, personal life, or helping the community. Each strategy below will help you understand yourself and the options that may be best for you, especially regarding your lifestyle, well-being, and preferred time management.

Strategy 1: List Down & Know Your Priorities

It’s important to know what your priorities are before you write them down.

It will help you keep your tasks in order. Here’s how you can do it best:

  • Prioritize complex and demanding tasks when you have the most energy
  • Know what is urgent and what is not
  • Learn which tasks you can delegate and set aside

If you achieve to do that, it will help you have the following:

  • A sense of achievement when you finish tasks
  • A time that is favorable to you
  • Stress-free feeling
  • Possible more free time later
  • Work-life balance

Does it sound good to you? It sure does! Nothing beats completing your tasks on time and having more time to do other things that make you and others happy.

Person managing his tasks through chart

Strategy 2: Know Which Is Distraction And Which Is Helpful

Distractions are pitfalls for anyone trying to accomplish a task. Anything that our senses perceive can be a distraction. But did you know that some things could be more distracting for some people and might even be helpful for their focus?

Here’s a list to determine when something distracts you or when you are easily distracted while doing something:

  • If you are switching from one task to another irrelevant job.
  • If you need to be more generous in social media and leisure activities.
  • When you feel more stressed, overwhelmed, and anxious.
  • If you start to procrastinate and delay tasks.

So, how can you limit distractions?

  • Make your routine.
  • Say no to things irrelevant to your tasks and goals.
  • Find a place or environment that sets you in productive mode.
  • Some people find music to be either distracting or helpful; if you’re the type that needs a specific music piece to keep you working, then do it.

If you have a mental condition where it’s hard to focus, ensure that you have something or someone that helps you focus.

For example, you can use a time monitoring device and aid as:

  • Clocks and alarms
  • Family/friends Reminder
  • Fidget Devices or Toys
  • Self-rewards for accomplished tasks.
Man using phone while working

Strategy 3: Use Productivity Tools and Apps That Works For You

Instead of lying around the sofa and bed all day being addicted to media, try to be nicer to yourself by using your resources better.

Breaking the cycle can be challenging, but taking baby steps at a time will get you closer to your goals. You can start doing things efficiently by downloading apps or websites that help you manage your time.

You can look for apps like:

  • Calendars with alarm apps for you alone or shared with family and friends
  • Workout timer and guide apps
  • Nutrition and diet cookbook apps
  • GPS apps time and distance tracker
  • App and website blocker for a specific time

Social media is a known distraction while we work; while it is true, you can use this tool to your advantage. For example, using other people’s inspiring and instructional videos and posts on Facebook, Instagram, YouTube, and TikTok.

Person using a task management tool

Strategy 4: Take Proper Rest

Never deny yourself rest.

Without rest, your health will suffer, increasing the risk of loss, especially of what you invested and worked on before that day. The first and last thing on your list should be “resting” with specific hours and depending on how much your body needs. Remember that “Resting is a pre-requisite, not just a reward!”

Adults need 7 hours of sleep per day. If your job forces you to take less (which is unhealthy), take short naps in your free time.

One tip to help you nap in a snap is: lifting your feet above on higher ground. Even the army in the navy uses this trick for short naps. It’s practical since putting your feet up lowers blood pressure, making your body’s senses light, and you will eventually fall asleep immediately. Just ensure you set all your alarms and use your calendar apps so you stay awake.

Here are other tips to help you achieve some good sleep:

  • To help produce melatonin in your body (the hormone responsible for sleepiness), you should:
  • Cover your eyes
  • Turn off any digital device that emits blue light
  • Turn off the room lights or use red lights
  • Sleep when you are not hungry or stuffed to prevent acid reflux.
  • Write down in a journal your thoughts if you are the type that gets sad and worried every night.
  • Listen to your lullaby music or relaxation playlist.
Professional woman resting

Strategy 5: Healthy Diet And Frequent Motion

Like rest, you need time to eat healthily and metabolize energizers in your body. When you don’t eat healthily or move around during the day, your body can’t make what it needs when you sleep at night, making sleep alone ineffective for body recharging.

Studies show that a lack of healthy foods and essential workouts can make you more tired, unproductive, and unable to concentrate throughout the day. It can also lead to mental health issues, making time management tougher.

Here are tips on how to give your body the best it deserves:

  • Plan your meals and cook in bulk.
  • Search for tasty, healthy snacks.
  • Do not eat much-processed food or Monosodium glutamate (MSG).
  • Stay Hydrated; you should always carry a water bottle with you everywhere.
  • Exercise at least 5 mins daily and gradually increase it if you can.
  • Make sure you do strength training other than cardio workouts.

Here are some of the great ways that exercise and a healthy diet will help you be more productive and better manage your time:

  • Gain more muscle mass – which allows you to do tasks efficiently.
  • Better hormone balance – gives you the perfect mood for every task.
  • Improved sensitivity to insulin – which helps regulate blood sugars and improve metabolism (a process that turns food into energy)
Plate of healthy foods

Stay Disciplined

In conclusion, managing yourself can be daunting, but it doesn’t have to be. By implementing the five detailed strategies outlined in this blog post, you’ll be well on your way to achieving a healthier state of mind and body, leading to better productivity and attentiveness.

Remember, taking care of yourself is not only essential for your own well-being, but it also allows you to serve those around you better. So, take the time to love and manage yourself, and you’ll be amazed at how much more you can accomplish.